Concept version. This document is a draft prepared for AI Property Marketers. Items marked as to be confirmed must be completed, and the full text should be reviewed by a legal professional before publication.
1. Who we are
AI Property Marketers, Kempering 1771, 1104KG Amsterdam, registered with the Netherlands Chamber of Commerce (KvK) under number 42100194. Phone: +31 6 28 18 08 84. Email: [email address to be confirmed]. Legal form: [legal form to be confirmed]. VAT number: [VAT number to be confirmed].
We are responsible for the processing of personal data through this website and our services.
2. Which personal data we process
We process the data you provide to us yourself, for example through the contact form or quote form:
- Name and, if provided, company name
- Email address and phone number
- Location of properties and information about your listings
- The content of your message
When we perform services for estate agents, we may also process personal data that appears in listing material, such as people visible in photos.
3. Purposes and legal grounds
- Answering questions and preparing quotes: based on steps prior to an agreement or your consent.
- Performing our services: based on the agreement with our client.
- Administration and invoicing: based on legal obligations.
- Improving our website: based on consent for analytics cookies.
4. Contact and quote forms
When you submit a form, your details are stored on our website and forwarded to us by email so we can respond. We ask for your consent with a checkbox before you send the form. Only fill in the information needed for your question.
5. Retention periods
We do not keep personal data longer than necessary. Form submissions that do not lead to an assignment are deleted after [retention period to be confirmed]. Data that we must keep for tax purposes is stored for the legal period of seven years.
6. Who receives your data
We only share personal data when this is necessary for our services or legally required. We use service providers for hosting our website, email and file storage, such as [hosting provider to be confirmed] and Google Workspace for email. When we manage social media, content is published on the platforms agreed with our client. We conclude processing agreements where required.
7. Transfer outside the EU
Some service providers may process data outside the European Economic Area. In that case we make sure that appropriate safeguards are in place, such as standard contractual clauses or an adequacy decision.
8. Security
We take appropriate technical and organisational measures to protect personal data against loss and unauthorised access, such as secure connections, access control and careful handling of listing material.
9. Your rights
You have the right to access, correct or delete your personal data, to restrict or object to processing and to data portability. You can withdraw your consent at any time. Send your request to [email address to be confirmed] or call +31 6 28 18 08 84. You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).
11. Changes
We may update this privacy policy. The most recent version is always available on this page. Last updated: [date to be confirmed].
